Every office needs to have ways in which their devices and equipment help with the improvement and growth of the company. One area where this can happen is the printing division, where Managed Print Services (MPS) come into play. This article will discuss how managed print services can help with business growth.
● What are managed print services, and how do they work?
Managed Print Services (MPS) is a business strategy that involves outsourcing the management of a company’s print infrastructure to a third-party provider. This service is designed to help businesses optimize their printing environment, reduce costs, and improve workflow efficiency.
Managed Print Services typically include an initial assessment of the organization’s current print environment to determine its needs and identify areas for improvement. This assessment can involve a detailed analysis of the printing equipment, software, supplies, and processes currently in use.
The MPS provider will recommend a customized solution that can include the following services:
Consolidation and Optimization: This involves identifying the most efficient way to consolidate the organization’s print fleet, which may include retiring or replacing old equipment, upgrading software and infrastructure, and optimizing the workflow to reduce print volumes.
Managed Print Services: This involves outsourcing the management and maintenance of the organization’s print infrastructure to the MPS provider. This can include proactive monitoring of devices, automated supply replenishment, and regular maintenance and repair.
Document Management: This involves streamlining the organization’s document management processes to reduce paper usage, improve document security, and increase efficiency.
Print Security: This involves implementing measures to protect the organization’s sensitive and confidential information from unauthorized access, theft, and data breaches.
Cost Management: This involves implementing cost-saving measures such as optimizing device usage, reducing print volumes, and eliminating wasteful practices.
● How do managed print services help with business growth
Much like any other business strategy, managed print services result in a positive move forward for your business thanks to the best practices implemented from the solutions provided. Managed print services can help with business growth in numerous ways, and these include the following:
● Cost savings:
MPS can help businesses save money on printing costs by identifying inefficiencies in the print infrastructure and implementing cost-saving measures. These savings can be redirected towards growth opportunities such as hiring new employees, investing in new technology, or expanding operations.
● Increased efficiency:
By optimizing the print environment, MPS can increase workflow efficiency and reduce employees’ time on print-related tasks. This can free up time for other essential business tasks, including growth opportunities.
● Enhanced security:
MPS can help businesses protect their confidential information through print security measures such as secure printing, user authentication, and document tracking. This can increase customer trust and lead to business growth.
● Expert support:
MPS providers offer expert support and maintenance services for print infrastructure, freeing up internal resources and allowing businesses to focus on growth opportunities. This support can also help enterprises to stay up-to-date with the latest printing technology and best practices.
Toshiba Managed Print Services (MPS) is about more than just printing and imaging. Toshiba MPS takes a long-term commitment to streamlining the complete document process, which includes data capture, document workflow, data security, and environmental management.
With Managed Print Services, you’ll get dedicated account management, output management solutions, and green-office guidance from a single point of contact, ensuring you get the best service possible.
Contact us today to find out more about our Managed Print Services.